AI agents for finance teams
Clear the invoice backlog without hiring another clerk.
Atlantas reads every invoice from your inbox, checks it, codes it, gets it approved and drafts it in your accounting system.
An initial chat about how your accounts payable runs today. No slides, no obligation.
- VAT numbers checked live with HMRC
- Coding learned from your own history
- Works with Sage, Xero, QuickBooks and Business Central
The solution
One finance desk that reads, answers and chases on every channel.
Atlantas works the inbox, the phones and the approvals from one knowledge base, wired into your accounting system.
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Email
The invoice inbox, cleared.
Every email read, invoices pulled out, VAT and duplicates checked, then coded and routed.
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Voice
Every supplier call answered.
“Where’s my payment?” answered from the ledger, with the status and the payment date.
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Chat
Answers for budget holders, on tap.
Site managers see what’s waiting for them and get the link to approve it.
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Social
Supplier chasers, never missed.
WhatsApp and LinkedIn messages answered or routed, with the same facts as the ledger.
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Connected systems
Matched, coded, drafted in your ledger.
Drafts built in Sage, Xero, QuickBooks or Business Central, with the PDF attached.
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One view
See who’s holding what.
Every invoice’s status, approver and age, across every company and site.
How an invoice moves
From a full inbox to your ledger, checked at every step.
Invoices arrive in bulk. Atlantas reads each one and runs the checks. Your finance team approves, then posts it in Sage, Xero, QuickBooks or Business Central.
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Invoices in bulk
Your shared AP inbox
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Atlantas reads and extracts every invoice
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Checks on every supplier and invoice:
- VAT numberChecked with HMRC
- Company numberChecked with Companies House
- KYBBusiness verified
- KYCDirectors verified
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Your team approves
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Into your accounting system as a draft, for your finance team to post:
Sage
Xero
QuickBooks
Business Central
Illustration. Invoices reach your ledger as drafts and your finance team posts them. Checks, approval rules and the accounting system are configured to how your business runs.
See it work
One invoice, every check it passes. One supplier, one straight answer.
Both show the same thing: Atlantas does the legwork, and a person still makes the calls that matter.
Supplier invoice
Greenway Linen Ltd
| Line | Net |
|---|---|
| Table linen hire, Leeds, September | £820.00 |
| Kitchen whites laundry service | £246.67 |
| VAT at 20% | £213.33 |
| Total | £1,280.00 |
- Supplier VAT numberChecked live with HMRCValid
- VAT mathsStandard rate, line by lineCorrect
- Company numberChecked with Companies HouseActive
- KYB and KYCBusiness and directors verifiedVerified
- Duplicate checkSupplier, number and amountNone found
- Purchase orderNo PO on the invoice, so the Leeds site confirms deliveryNeeds you
- CodingLeeds site, linen hire, from your historyCoded
- Accounting systemDraft ready with the PDF attached. Your team posts.Draft
Example invoice for illustration. The supplier and figures are fictional.
Use case · sample call
Hear a supplier get a straight answer.
Dan from a linen supplier asks why invoice GL4417 hasn’t been paid. Atlantas finds it, explains the hold-up and tells him when it pays.
Average AP teams spend 26.9% of staff time answering supplier queries. Source: Ardent Partners, 2024.
Get started
From a first chat to live in 2 to 6 weeks.
It starts with a conversation about how your accounts payable runs: your companies, sites, approvers and suppliers. Then we load Atlantas with your coding history, approval rules and supplier terms, and connect your invoice inbox.
Our team configures the connection to your accounting system, such as Sage, Xero, QuickBooks or Business Central, and your approval workflow. That typically takes 2 to 6 weeks, depending on your requirements.
01
An initial chat
We learn how your AP runs: companies, sites, approvers, volumes and the systems involved.
02
We tailor Atlantas
Trained on your coding, approval rules and supplier terms, in your voice on every channel.
03
Go live
Atlantas handles real invoices and supplier queries on the channels you choose. You decide what it does.
04
Refine as you grow
We watch the analytics and logs, and fine-tune as volumes, sites and companies grow.
Step one is a conversation, not a contract.
The knowledge base
One brain, loaded with how your finance team works.
Answers come from your own coding history, approval matrix and supplier terms, so every channel says the same thing.
Capture → Control → Close
One knowledge base behind every channel: your coding rules, approval matrix, VAT policy and supplier terms.
- Voice
- Chat
- Social
Phase 01
Capture
Get every invoice in, read and checked.
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Invoice inbox
Invoices pulled from every email and PDF, even five to a file.
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Supplier queries
Payment chasers answered from the live status, not from memory.
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VAT and duplicates
VAT numbers checked with HMRC, VAT maths per scheme, duplicates stopped.
Phase 02
Control
Coded, matched and approved by the right person.
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Cost coding
G/L, site and function suggested from how you’ve coded before.
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Approvals
Routed by site, department and value, approved straight from email.
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PO matching
Lines matched to orders and deliveries within your tolerances.
Phase 03
Close
Ready to post, with nothing hiding.
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Drafts in your ledger
Drafts in Sage, Xero, QuickBooks or Business Central. Your team posts.
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Proformas and credits
Proformas held and reconciled, credit notes matched to the original.
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Month-end visibility
See what’s still waiting, and with whom, before the books close.
Four channels
Where your suppliers and approvers already are.
One knowledge base, four ways in. Each channel takes a real part of the AP day off your team.
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Channel 01
Voice
Answers supplier payment calls, finds the invoice and gives the status and date.
See the use case -
Channel 02
Email
Reads the AP inbox, pulls out every invoice and drafts replies to supplier queries.
See the use case -
Channel 03
Chat
Tells budget holders what’s waiting for them, with a link straight to approve.
See the use case -
Channel 04
Social
Picks up supplier chasers on WhatsApp and LinkedIn before they become phone calls.
See the use case
Why it holds up
Built for finance teams who can’t afford a guess.
Atlantas does the reading, checking and chasing. Your team keeps every decision that touches the ledger or a supplier’s money.
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01
Drafts, not postings.
Invoices land in your accounting system as drafts. Your team reviews and posts. Nothing reaches the ledger on its own.
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02
Coded like you code.
Coding comes from your own posting history and rules, not a generic chart of accounts.
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03
Checked before anyone approves.
VAT numbers with HMRC, company numbers with Companies House, KYB and KYC on suppliers, duplicates caught.
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04
Works with your accounting system.
Sage, Xero, QuickBooks or Business Central. Your ledger stays the book of record, with nothing to rip out.
What Atlantas never does on its own
- Never on its own
- Post to your ledger, release a payment, or change a supplier’s bank or contact details.
- You stay in control
- You set the approval matrix, the tolerances and what it answers. A person is one handoff away on every channel.
- When it’s unsure
- Low-confidence fields go to a person, flagged with the reason. It says it doesn’t know rather than guessing.
Atlantas drafts→You approve→Your team posts
Questions finance teams ask us
Will Atlantas post invoices to our ledger?
No. Invoices arrive in your accounting system as drafts, matched and coded. Your team reviews and posts them.
Will it code invoices the way we do?
Yes. It learns from your own posting history and coding rules, and flags anything it cannot place with confidence.
What happens if it reads an invoice wrong?
Every field carries a confidence score. Anything below your threshold goes to a person, flagged with the reason, never guessed.
What checks does it run?
Supplier VAT numbers are checked live with HMRC and company numbers with Companies House. KYB and KYC checks confirm the business and its directors are real. It also checks the VAT maths for each scheme and catches duplicates on supplier, number and amount.
Which accounting systems does it work with?
Sage, Xero, QuickBooks and Microsoft Dynamics 365 Business Central, including 4PS Construct. Your accounting system stays your book of record, and our team configures the integration, typically in 2 to 6 weeks.
Can a caller get it to change a supplier’s bank details?
No. Supplier details are never changed over the phone or in a message. Requests go to your finance team to confirm in writing.
How fast can we go live?
Most teams are live in 2 to 6 weeks. It starts with a chat, then our team tailors Atlantas to your rules and connects your accounting system.
Close the month without the invoice pile.
Let’s have a chat about how your AP runs. Then we tailor Atlantas to your rules and connect your accounting system around it.
An initial chat about how your accounts payable runs today. No slides, no obligation.